Departments > Tax + Finance

Chester County Purchasing

The Chester County Purchasing Department plays a primary role in the efficient operation of county government by managing the acquisition of all necessary goods, supplies, and services. Furthermore, the office supports all county departments throughout the procurement process. This includes providing guidance and assistance with planning, scheduling, and preparing bid specifications, with a core function to ensure fairness and transparency in the awarding of bids and contracts.

By conducting thorough research, employing competitive bidding strategies, and managing all county contracts, the department strives to obtain the best possible pricing while safeguarding the county's interests and supporting overall departmental efficiency.

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On This Page

  • Hours

    8:30 AM to 5:00 PM
    Monday - Friday

  • Location Address

    1476 J. A. Cochran Bypass
    Chester, SC 29706

  • Mailing Address

    PO Box 580
    Chester, SC 29706

  • Phone

    (803) 581-2829

  • Fax

    (855) 933-2533

Responsibilities and Services

 

  • Procurement of Goods, Supplies, and Services

    The department acquires necessary materials, equipment, and services for all county departments to support their operational needs and initiatives.

  • Maximization of Public Funds Value

    The office ensures that taxpayer money is used efficiently and effectively to obtain the highest possible quality and value in all purchases.

  • Procurement Procedures and Policies

    Developing, implementing, and maintaining standardized procurement procedures and policies, the department governs all county purchasing activities.

  • Planning, Scheduling and Bidding Purchases

    The Purchasing Department provides guidance and support to county departments in all phases of the purchasing process, including planning, scheduling, and preparing bid specifications.

  • Sealed Bid and Proposal Process

    Our office employs formal sealed bid and proposal methods to solicit competitive offers from vendors, promoting open competition and accountability.

  • Awarding Bids and Contracts

    Guaranteeing impartiality and transparency in the bid and contract award process, our office aims to avoid favoritism, ensuring that all vendors have an equal opportunity.

  • Obtaining Best Price

    Conducting thorough research and employing competitive bidding strategies, our office strives to secure the most favorable pricing for the county on all required goods and services.

  • Contract Management

    Ensuring that terms and conditions are met and that the county's interests are protected, the Purchasing Department manages and oversees all contracts produced within the County.

Forms + Information

W-9 FORM

To become an approved vendor and ensure timely payment from the Chester County Purchasing Department, please download and submit a completed W-9 form.
Form W-9

Common Terms

  • Procure

    To obtain, secure, purchase, buy, or contract.

  • Requisition

    A written request for purchases.

  • Purchase Order

    Written authorization form issued by the Purchasing Department to vendors, committing the County to buy the goods or services as described on the form, which also defines quantity, delivery date, and time.

  • RFP
    (Request for Proposal)

    A formal solicitation requesting goods and services.

  • IFB
    (Invitation for Bids)

    A formal solicitation requesting pricing or an offer for materials.